So how would you define delegation? Delegation can be a group of people appointed to represent the ideas of a larger group or organization; or it can be the act of delegating or authorizing subordinates to make certain decisions that represent the group or organization.

For many of us, myself included, delegation is an area that we need to learn to use more wisely. But what makes certain delegations more effective than others or what makes delegating certain tasks or decisions more effective?  Here are 3 things I think can determine delegation success:

Mission- The mission of the group or organization must be clearly defined and each delegate must take ownership of this mission and uphold the standards, ideals and mindset of the group.  For example, in politics, delegates must represent the principles of the group that has chosen them and adhere to the message of the entire group.  The same goes for delegating certain tasks or decisions to others.  When you have invested the time and proper communication to make the mission very clear, subordinates will have a sense of ownership with the organization or group. They will have a greater chance of completing the task in a manner that represents the standards and integrity of the larger organization.

Trust- There must be a certain level of trust given by the organization or leader to the delegate. Many people find delegating challenging because they have trouble trusting others.  I’ve heard some bosses say things like, “I can do it faster or more effectively if I just do it myself”.  As a parent, I have unfortunately found myself doing those same types of things around the house several years ago. When my children were younger, they were perfectly capable of completing various tasks, such as putting away their clean clothes, cleaning their rooms or playroom, doing the dishes and the like. However, when I was in a rush or because I wanted it “done right,” I would sometimes do those tasks for them.  What a shame that I did not trust in their abilities to complete the tasks and realize that not always being in a hurry can produce some priceless learning moments. I see many parents unconsciously creating a sense of helplessness in their children by always rescuing and completing tasks that the kids can and need to do by themselves in order to develop a sense of accomplishment, perseverance and independence.

Accountability- For delegation to be successful, their must be a sense of accountability on the part of the delegate.  If the delegate feels a sense of honor, commitment and accountability to the organization or group, then there is less likelihood that this person will distort the mission, message, or principles of the group.  The mission and purpose of the group stays intact, strong and progressing forward.  Without a sense of accountability, the delegate can let their ego get in the way and become sidetracked by their own agenda and end up undermining the group or skew the principles of the organization from a point of selfishness or possibly narcissism.

Why is successful delegation important? It is important because humans often bring forth their best selves when they are part of a community, group or organization.  Upholding a sense of belonging and finding purpose in a greater cause and message can be very powerful and illicit many positive changes both inside and outside the group.

As you think about your business, your organization or even your family, how are you going to implement successful delegation this week?  How will it change the group and the delegate for the better?

Traci Vincent